Use our BPAs for MAS products and services

Our blanket purchase agreements establish an agreement between a government buyer and a MAS contractor to fill repetitive needs for supplies or services.

Why you should place orders against MAS BPAs

MAS BPAs benefit buyers because they:

• Streamline ordering procedures for quicker turnarounds, including those with unique terms and conditions.
• Get opportunities for quantity discounts based on volume and don’t obligate funds until orders are placed against a MAS BPA.
• Allow agencies to establish agencywide BPAs to spread benefits across your agency.
• Allow agencies to establish multi-agency BPAs if you identify which agencies will participate and estimate the requirements when you establish the multi-agency BPA.

Governmentwide MAS BPAs you can use

We manage several BPAs to consolidate specific needs across government agencies.

• 2GIT for new equipment purchases, equipment maintenance or repair services, spare parts, software licenses and maintenance, and order-level materials.
• Laptops and desktops for audio and video equipment, computers, monitors, peripherals, and much more.
• Governmentwide Printer BPAs for all your printer needs.
• Emergency lodging for global pandemics, natural and manmade disasters, continuity of operation events, National Special Security Events, and more.
• SCRIPTS for supply chain risk illumination professional tools and services to identify and mitigate risks.

How to establish your own MAS BPAs

Plan strategically: Define scope, estimated quantities, and period of performance; conduct market research using GSA Advantage!®, eLibrary, eBuy.

Choose the right BPA type: Select single-award for simplicity or multiple-award for flexibility and competition.

Leverage price reductions: Request price reductions for BPAs; consider volume discounts and concessions.

Include measurable performance standards: Define quality, timeliness, and deliverables in statements of work, performance objectives, or service level agreements (SLAs).

Monitor and manage: Track usage against BPA ceilings; review contractor performance and pricing regularly.

Whether you establish a single- or multiple-award MAS BPA, you must follow the procedures outlined in GSAR 538.7102-2 (GSA Class Deviation RFO-2025-FSS-GSAR 538). Generally you need to solicit and receive quotes from three sources and can seek price reductions before establishing a MAS BPA.

MAS BPA checklist

• Determine BPA need

  • Confirm that requirements are recurring or repetitive
  • Assess whether a BPA will provide administrative and cost efficiencies
  • Decide between a single-award or multiple-award BPA
• Define BPA scope and ordering procedures

  • Clearly describe the scope of work or supplies or services
  • Establish ordering period including, options and award terms
  • Identify authorized ordering officials and limitations on orders
  • Establish order placement procedures
  • Include any additional ordering activity requirements, such as delivery, invoicing, discounts
• Conduct competition per RFO-2025 GSAR 538.7103 ordering procedures

  • Post RFQ on eBuy or solicit enough MAS contractors to reasonably expect at least three quotes
  • Document efforts if you receive fewer than three quotes
  • Evaluate offers for best value, considering price and other factors
• Document and award

  • Prepare award documentation, including selection rationale
  • Verify the contractor’s MAS contract term covers the BPA period including options
  • All MAS terms and conditions flow down to BPAs and their respective orders
  • Add additional terms and conditions, as needed
• Post-award actions

  • Provide BPA terms to all authorized ordering officials
  • Set review schedule, at least annually, to verify:
    • BPA still represents the best value
    • Estimated quantities or amounts are within limits
    • Ordering procedures are followed
    • Additional discounts or concessions are considered
    • Contractor’s MAS contract remains in effect

Sole-source

For BPAs and orders over the micro-purchase threshold, you must justify your actions for restricting competition, according to GSAR 538.7104-3 (GSA Class Deviation RFO-2025-FSS-GSAR 538). Since you are limiting competition and resulting orders this way, you have to comply with limited sources and approval requirements at the time of the BPA award.

Terms and conditions

You cannot alter or tailor MAS contract terms and conditions, but you can add agency-level and local terms and conditions if they don’t conflict with the MAS contract’s terms and conditions. You might want to add provisions and clauses related to:

• Organization conflicts of interest
• Approving subcontractors or key personnel
• Faster delivery times
• Lower prices

If you aren’t sure if your additional terms and conditions conflict with the MAS contract’s, contact the GSA contracting officer listed on GSA eLibrary.

Time limitations

You can award a BPA (or exercise options) that extend beyond the current term of a MAS contract — but only if there are option periods on a contractor’s MAS contract available to cover the BPA’s performance period. Orders issued in this way will have their own periods of performance (including order options), according to FAR 52.216-22(d) (Deviation).

However, the BPA is no longer valid if:

• The MAS contract gets terminated.
• There aren’t sufficient option periods available and the MAS contract expires.

Orders — against BPAs or otherwise — are subject to the indefinite quantity clause, so they may run for up to 60 months beyond the MAS contract expiration or termination.

Placing orders against a FSS BPA

Follow established procedures: You must place orders in accordance with the ordering procedures established by the FSS BPA (see GSAR 538.7104-1(d)). An example of what you can do for FSS BPA Ordering procedures is provided below.

No outside competition: When placing orders against FSS BPAs, you cannot solicit or seek competition from vendors outside of the applicable pool of FSS BPA holders.

Lesser competition: If you restrict competition to fewer BPA holders than what the applicable FSS BPA ordering procedures require, then you must document the file (see GSAR 538.7104-1(a)(4)(ii)).

Small business consideration: If you want to set aside an order against a multiple award FSS BPA, review the BPA to see if it says anything about setting aside orders.

Example of FSS BPA ordering procedures

1. Requirement. VA Facilities are to use the Framework in section C when seeking to place an order against a VA FSS BPA.
2. Objective. The Framework-
   • Provides a consistent method for documenting VA Facility-level ordering requirements when placing orders against VA FSS BPAs.
   • Ensures adherence to the VA’s Rule of Two requirement, which is satisfied through the initial establishment of the VA FSS BPA vehicle.

3. Framework

   Ordering Scenario	Use When	Requirements
   1. Existing Fleet Sustainment or Replacement	Existing fleet/platform already in use. Replacement, expansion, sustainment, or standardization continuation where only one brand will meet the requirement.	BPA Ordering Rationale Request Document Supporting documentation required by the BPA, if applicable
   2. New Facility, New Service, or Standardization Decision	Multiple BPA holders may be capable of meeting the requirement. The facility documents rationale supporting the selected platform and attaches supporting documentation as required by the BPA.	BPA Ordering Rationale Request Document Documentation supporting the clinical, operational, or standardization rationale Market Research quotes from all BPA holders Any additional documentation required by the BPA
   3. No Material Clinical or Operational Distinction	The facility documented that no material clinical, operational, interoperability, lifecycle, patient safety, standardization, or operational distinction existed among BPA holders capable of meeting the requirement.	BPA Ordering Rationale Request Document Documentation supporting the rationale, if applicable Market Research quotes from all BPA holders

Facilities may document applicable factors including:

• Clinical workflow
• Operational transition risk Maintenance and service support
• Patient safety
• Training requirements
• Existing fleet compatibility
• Price, delivery, and availability
• Lifecycle and sustainment

How to set aside BPAs for small businesses

You can set aside BPAs for small businesses in any of the socioeconomic categories listed at FAR 19.000(a)(3) (GSA Class Deviation RFO-2025-19).

Do market research to determine whether three or more MAS contractors within one of the categories can provide the required products, services, or both.

If you set aside a BPA for other types of small businesses, your documentation must include market research you did along with the MAS contractors you considered.

MAS order and BPA protests

Orders placed against MAS contracts are subject to the protest framework outlined in the FAR Subpart 33.1 (GSA Class Deviation RFO-2025-33). While streamlined compared to stand-alone contracts, protests remain an important safeguard for ensuring fairness, transparency, and accountability in the MAS ordering process.

Applicability

Unlike IDIQ task orders, there is no minimum dollar threshold for the Government Accountability Office to hear protests of orders or BPAs placed under MAS contracts.

The $10 million limitation for civilian agencies ($35 million for DoD, NASA, or Coast Guard) for GAO jurisdiction applies specifically to task and delivery orders issued under FAR Subpart 16.5 (GSA Class Deviation RFO-2025-16) contracts; not to MAS orders.

Protests concerning MAS orders or BPAs may be filed with:

• The ordering activity for an agency-level protest
• GAO
• The U.S. Court of Federal Claims

See FAR Subpart 33.1 (GSA Class Deviation RFO-2025-33), Practitioner Album: FAR Part 33 — Protests, Disputes, and Appeals, and FAR Companion for more information on protests.