Privacy Impact Assessments (PIA)

GSA collects, maintains and uses personal information on individuals to carry out the agency's mission and responsibilities and to provide services to the public. By federal law and regulation, privacy issues and protections must be considered for information technology systems that contain any personally identifiable information. GSA uses the Privacy Impact Assessment (PIA) as a key tool in fulfilling these legal and regulatory obligations. By conducting PIAs, GSA ensures that:

  • The information collected is used only for the intended purpose;
  • The information is timely and accurate;
  • The information is protected according to applicable laws and regulations while in GSA's possession;
  • The impact of the information systems on individual privacy is fully addressed; and
  • The public is aware of the information GSA collects and how the information is used.

PIA Systems

System Title Acronym/Short Name Date
Ancillary Financial Applications (AFA) AFA [PDF - 80 KB] Aug 2017
Beta.SAM.gov Beta.SAM [PDF - 341 KB] Mar 14, 2018
Challenge.gov Challenge.gov [PDF - 662 KB] June 8, 2018
Childcare Subsidy Case Management System (CCS) CCS [PDF - 365 KB] June 2019
Controlled Document Tracker (CDT) CDT [PDF - 262 KB] Nov 2, 2018
Design Research Design Research [PDF - 429 KB] Sep 21, 2018
Electronic Document Management Software (EDMS) EDMS [PDF - 49 KB] June 29, 2015
EMD EMD [PDF - 221 KB] April 25, 2018
Employee Relocation Resource Center (ERRC) ERRC [PDF - 357 KB] June 2019
Enterprise Application Service EAS [PDF - 149 KB] May 28, 2019

GSA Credential and Identity Management System (GCIMS)

 GCIMS [PDF - 378 KB] Nov 2, 2018

Google G Suite

 G Suite [PDF - 272 KB] June 6, 2019

GSTARS

GSTAR [PDF - 90 KB]

 June 2018

OCR Complaint Management System

 OCR CMS [PDF - 291 KB] July 8, 2019
Enterprise Infrastructure Operations (EIO) EIO [PDF - 247 KB] April 25, 2019
Enterprise Physical Access Control System (E-PACS) E-PACS [PDF - 382 KB] July 12, 2019
E- Gov Travel - Concur Government Edition E-Gov Travel [PDF - 916 KB] July 2019
E-Travel Carlson Wagonlit Government Travel E2 Solutions E2-Solutions TAVS [PDF - 144 KB] Jan 11, 2018
Everbridge Mass Notification Everbridge [PDF - 293 KB] Aug 29, 2019
Exterro e-Discovery Software Exterro e-Discovery [PDF - 160 KB] April 25, 2018
FAR Data Collection Pilot FAR [PDF - 51 KB] Feb 21, 2017
FPDS-NG FPDS-NG [PDF - 195 KB] May 2019
Fleet Management System (FMS) FMS [PDF - 316 KB] Nov 20, 2018
Government Retirement Benefits (GRB) GRB [PDF - 273 KB] Aug 8 2019
GSAJOBS GSAJOBS [PDF - 285 KB] Dec 4, 2018
GSA Online University (OLU) and External Learning Management System (ELMS) OLU/ELMS [PDF - 324 KB] Oct 2018
GSA Real Estate Exchange GREX [PDF - 315 KB] Jan 2019
GSA SmartPay - CitiBank SmartPay [PDF - 300 KB] Feb 24, 2019
GSA SmartPay - US Bank SmartPay - USBank [PDF - 299 KB] May 7, 2019
Hire EZ Hire EZ [PDF - 342 KB] June 6, 2019
Human Resources IT Transition to Transformation (HR Links) HR Links [PDF - 412 KB] May 31, 2018
ImageNow ImageNow [PDF - 81 KB] Aug 2017
Login.gov Login.gov [PDF - 675 KB] Aug 15, 2019
NBC Studley NBC Studley [PDF - 288 KB] Mar 2019
Payroll Accounting and Reporting (PAR) PAR [PDF - 339 KB] Dec 28, 2018
Real Estate Taxes Portal (RET) RET [PDF - 236 KB] May 4, 2018
ROCIS ROCIS [PDF - 408 KB] May 30, 2018
Sales Automation System SASy [PDF - 313 KB] June 11, 2018
SAM.gov SAM.gov [PDF - 198 KB] June 2019
The Museum System TMS [PDF - 141 KB] Mar 17, 2016
TTS Applicant Tracker TTS [PDF - 421 KB] Oct 2018
TTS Data.gov TTS Data.gov [PDF - 301 KB] Nov 2018
USAccess USAccess [PDF - 325 KB] Mar 2019
print Share Icon Last Reviewed: 2019-10-08