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We suggest requesting the contractor send a pencil copy of the invoice first.
When the Contractor formally submits the invoice, you will receive an automated notification indicating an invoice has been received. This notification will include some information that will be necessary to complete the required forms below, e.g.: vendor name, contract number and PDN, contracting officer email.
Select and complete the appropriate form for your contract type:
Ensure the form(s) are fully completed and signed by you as the COR.
Respond to your GSA award team with the following:
TO: GSA Award team
FROM: [Your Name], Contracting Officer’s Representative (COR)
Subject: Receiving Report – 47PXXXXX / Invoice #12345
I confirm that the services were delivered satisfactorily, and payment is authorized. Attached are my completed and signed receiving report form(s).
For more information, read our COR toolkit.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration