U.S. General Services Administration
Help with TDR
Basics
How do I find TDR resources?
We post resources to our MAS Interact community and our MAS Office Hours playlist on YouTube. You may also contact tdrteam@gsa.gov if you have a specific question related to successfully reporting TDR.
What is GSA Interact?
GSA Interact is an online forum where industry and government can communicate to build more successful business partnerships.
How do I get TDR training?
Watch for events on our MAS Interact community. Email maspmo@gsa.gov with questions. Ensure that you are signed up for TDR Monthly Office Hours (beginning May 2026). You can also refer to previous office hours sessions available on MAS Interact:
- [Services only] 2026 Services TDR Industry Training Slidedeck [PDF - 478 KB]
- [Products and Services] FAS SRP Upload Template
Mandates and requirements
When is TDR mandatory?
As of Refresh 31, which was released on April 2nd 2026, TDR is mandatory for all MAS SINs. Contractors must accept the system generated Refresh 31 Mass Modification (A909) as soon as possible, but no later than 60 days after receipt of the modification. After accepting Mass Mod A909, Contractors must then accept the “Participate in TDR” modification.
Is there a Grace Period for compliant TDR submissions?
Contractors have a six month grace period that begins on the effective date of TDR. Contractors that accept the TDR modification by the deadline will have an effective date of 07/01/2026, thereby establishing a grace period through 12/31/2026.
What sales should be included in my TDR submission?
You must report products or services that are directly linked to your GSA MAS contract, including BPA’s. Sales from other commercial or government contracts or orders do not apply.
Should my total pricing report include travel or freight?
Please refer to the OLM FAQ page on vsc.gsa.gov.
Monthly TDR reporting
What is the due date for monthly reports under TDR?
TDR requires monthly reporting via the FAS Sales Reporting Portal, also called SRP. TDR reporting begins on the first day of the quarter following acceptance of the TDR modification. The contractor must report sales within 30 calendar days from the last calendar day of the month. For example: The sales for the monthly reporting period for October are due November 30th, and will follow that monthly pattern.
How often is the IFF payment required?
The Industrial Funding Fee payment must be remitted quarterly, but you can pay monthly if you prefer. Note: While IFF payment is required to be remitted quarterly, the monthly sales reporting must include total price with IFF.
Will TDR replace current FAS reporting?
Yes, TDR is a sales reporting requirement that involves monthly, line-item–level transactional data reporting, whereas traditional FAS sales reporting is quarterly and does not require line-item detail.
Are sales based on invoice or payment date?
TDR allows you to report sales based on either invoice date or payment date.
What do I do if I receive a non-compliance report or encounter errors when submitting my monthly report?
Ensure the values you entered match exactly with what you have in your FAS Catalog Platform (FCP) Product File or Services Plus File (SPF). If your company is not on FCP, enter exactly as it appears on your approved Price Proposal Template (PPT). Incorrect part numbers, labor category titles, or UCIDs are common causes for non-compliance. You may also email TDRteam@gsa.gov for assistance.
How do I report Classified Orders?
Classified information is exempt from TDR submission, however Contractors must still remit IFF to GSA for classified orders. Guidance to remit IFF for classified orders is currently under development and will be provided on this page in advance of the first mandatory reporting period.
Who reports what in a Contractor Teaming Arrangement?
Each Contractor Team Arrangement member is considered a prime contractor and must report the products and services that they provide under their contract, in accordance with their respective contract terms and conditions.
General reporting elements
What should I enter for Contract Number/BPA Number
[All Order Types] Use your MAS contract number unless you are reporting sales under a GSA BPA where you report your sales separately under the BPA contract number (e.g., the SCRIPTS BPA or MRFS Purchasing Channel (Generation 2))
What order/PIID number should I use for TDR reporting
[All Order Types] The order number, or PIID, issued by the ordering agency for each task order award usually found in block 4 of SF1449. Alternatively you can use USAspending to look up awards under your company and find Order Number / PIIDs (Prime Award Data Field). As a last result you can use your invoice number.
How do I find the SIN number applicable to my order?
[All Order Types] For a list of awarded SINs on your contract, enter your contract number on the GSA eLibrary search bar., then click on company name. Vendors should reference the original RFQ for the applicable SIN. If the order crosses multiple SINs, select the SIN that represents the majority of the work. Contact the Ordering Contract Officer for clarification on the applicable SIN if necessary.
How do I report the “Federal Customer” and “Non-Federal Entity” fields?
[All Order Types] When selling to a federal agency, enter the two-digit Treasury Agency Code. A list of codes is available on the FAS SRP User Guide. When selling to a state/local government or Non-Government Organization, you can choose SCP (State/Local Cooperative Purchasing), SDP (State/Local Disaster Purchasing), OTH (Other Non-Federal Entity), or N/A (Not Applicable indicating that the customer is a Federal Government Entity).
What are Order Level Materials (OLMs) and should they be reported?
[All Order Types] OLMs are products, services, and/or solutions (a combination of products and/or services) acquired in direct support of an order placed against a MAS contract, including orders under MAS BPAs, when the products, services, and/or solutions are not known at the time of MAS contract or MAS BPA award. OLM pricing is established at the order level. When OLM procedures are followed, the sales should be reported under the OLM SIN. Exception: If the OLM is purchased from another MAS contractor (the selling contractor), then the selling contractor would remit the transactional data (report the sale and pay the IFF) not the procuring contractor.
What does “total price” refer to in TDR reporting?
[All Order Types] Total price is the single line item’s price per unit multiplied by the quantity. This includes the IFF. This field is automatically calculated.
Reporting Elements for Products
What if there is no Universal Product Code?
[Products] Leave the UPC field blank. A UPC is not required.
How do I report a highly configurable product?
[Products] There are two ways to report a highly configurable product where there are too many configurations to provide all items on the Services Plus File (SPF). You can either report by manufacturer/product line/ family/series/etc, which requires the contractor to upload an invoice or bill of materials that breaks down the different configurations purchased, OR by base model and include various configurations in the description. See the FAS SRP User Guide for additional information.
Note: A product with options and/or accessories is not considered highly configurable for the purposes of reporting if each option and/or accessory can be listed on the Product File or Services Plus File (as applicable)
How do I report Fixed Price Product orders?
[Products] Products must be reported at the line item level to the maximum extent possible regardless of order type. You must report products exactly as listed on your GSA pricelist (exact name and manufacturer part number). If the invoice differs from your GSA pricelist, you must still report the MAS part number and manufacturer name, unit of measure, etc. Note: The invoice should reflect each product as they are awarded under your MAS contract Product File.
What if a customer orders numerous Fixed Price Products as a “kit” or “bundle”?
[Products] Regardless of how the customer orders, you must report the products as they are reflected on your approved FCP Product File. Each product must be reported separately to the maximum extent possible regardless of whether the customer orders the part numbers as a “kit”/”bundle”.
Reporting Elements for Labor Based Services
What if I have products included in my Fixed Price or LH/T&M order?
[Fixed Price and LH/T&M] Products as a part of a Services solution should be reported as separate line items to the maximum extent possible. Instructions to submit products are provided above.
What is a Unique Catalog Item ID (UCID) and do I need to report the UCID?
[Fixed Price and LH/T&M] UCIDs are a unique alphanumeric “”code”” created by the vendor with approved Services Plus Files (SPF). It is used to identify service line items in GSA systems when reporting sales. They are especially helpful for vendors whose internal naming conventions differ from their GSA pricelist, or for vendors that price labor differently based on worksite (e.g. Government Site vs Contractor Site). While UCIDs are required for Labor Hour and Time & Material orders (not Fixed Price), you should report the UCID for Fixed Price Services and products that are listed on your FCP Services Plus file and have a UCID. Examples for reporting “UCID” have been included in the 2026 Services TDR industry training slidedeck linked at the top of this page.
How do I report Fixed Price Services Orders?
[Fixed Price Services] Report line items exactly as they appear on the invoice. Alternatively, you may provide descriptions in the “Description of Deliverable” field that are more detailed than those on the invoice. If services are structured as separate line items on the invoice, report each line separately in SRP. If services are bundled and reported as a single aggregate line item (lump sum) on the invoice, then report them as a single line item in SRP (i.e., match your invoice reporting method), unless line item detail is available. Use the unit of measure as listed on the invoice. If no unit of measure is provided on the invoice, use “1I” for “Fixed Price” in the unit measure field. If products are included in the Fixed Price, they must be reported separately to the maximum extent possible.
File Upload Note: For Fixed Price Services and SCLS order types above $1 million (total initial award value), you must upload a PWS/SOO/SOW one time upon initial task order award in SRP. Include the Order Number/PIID associated with the order in the document name. Documents containing Controlled Unclassified Information (CUI) are allowable as SRP system encrypts upon upload, however do not upload classified documents. Examples of reporting Fixed Price Services have been included in the 2026 Services TDRindustry training slidedeck linked at the top of this page.
How do I report sales for installment or progress payments?
[Fixed Price Services] Installment or progress payments typically only apply to Fixed Price Services order types, as LH/T&M orders are hourly or unit based. It is important to report sales as you have invoiced the customer, including the unit of measure. Examples for reporting “Unit measure” have been included in the 2026 Services TDR industry training slidedeck linked at the top of this page.
How do I report Labor Hour and Time & Material Services?
[LH/T&M] If your company is in the FAS Catalog Platform (FCP), use the exact Unique Catalog Item ID (UCID) as on your FCP Services Plus file to match your internal LCAT to your approved LCAT on your GSA Advantage! Catalog. If your company is not in FCP you must enter the exact labor category name from your GSA Advantage! Catalog in the “Description of Deliverable” field. Do not use abbreviations, internal names, or modified titles. Once you join FCP and establish UCIDs you must report the UCID as stated in the FCP SPF and enter “N/A” in the “Description of Deliverable” field, unless SCLS applies, requiring wage determination and revision numbers to be entered. Use “HR” as the unit of measure for standard hourly labor and “OT” for non-standard and premium hourly labor. For non-hourly components such as materials, report the service as a separate line item exactly as it is invoiced for the unit of measure and “Description of Deliverable”. Examples for reporting LH/T&M Services order types have been included in the 2026 Services TDR industry training slidedeck linked at the top of this.
How do I report Hybrid Orders for Services that have a mix of FFP, LH, and/or T&M CLINs?
[Fixed Price and LH/T&M Services] Report each CLIN separately according to its contract type. Do not combine FFP, LH, and/or T&M CLINs as a single line item in SRP. Vendors can select the applicable type in the “Order Type” field for each line item when the field becomes available in SRP. Examples of reporting services with mixed order types are provided in the 2026 Services TDR industry training slidedeck linked at the top of this page.
Modification process and requirements
The effective date of TDR appears incorrect
Contractors who have not yet signed Mass Mod A909: A correction will be applied to the pending Mass Mod A909 to ensure the effective date of TDR participation is correct. For Contractors Who Have Already Signed Mass Mod A909: A new unilateral Mass Modification will be issued to clarify the effective date of TDR participation as July 1, 2026
If I am having issues accepting the “Participate in TDR” Mass Mod and/or the Refresh 31 Mass Mod, who do I contact?
Email vsc@gsa.gov if you experience issues.
If I am TDR, do I need to complete the Most Favored Customer columns of the FCP File/Price Proposal Template (PPT)
TDR participants do not need to enter MFC information.
How does TDR affect adding new products and services to my schedule?
At offer and modification submission, supporting documentation, such as invoices, is not required, but the contracting specialist or contracting officer may request if they determine it is necessary to complete their price analysis.
Impact on pricing and commercial sales practices
What requirements does TDR eliminate?
TDR removes commercial sales practices, or CSP, and basis of award, or BOA, requirements.
Does the Price Reduction Clause apply
Prior to MAS refresh 31 there was a TDR and non-TDR version of the Price Reductions Clause. As of MAS Refresh 31 and upon the effective date of the Participate in TDR modification, Price Reduction Clause GSAR 552.238-81 (DEC 2025) (GSAR DEVIATION) applies. This allows for a contractor to submit or GSA to request a price reduction (temporary or permanent) at any time. There are no longer “required price reductions” based upon a BOA /discount relationship.
NOTE: Until the effective date of the Participate in TDR modification, contractors are still held to the non-TDR version of the Price Reductions Clause GSAR 552.238-81 Price Reductions (MAY 2019) or GSAR 552.238-81, PRICE REDUCTIONS (DEC 2021) (DEVIATION), as applicable. Compliance may be reviewed by the Industrial Operations Analyst /Contract Compliance Analyst during assessments.
Am I still required to provide supporting documentation for Labor Category offerings?
Vendors do not need supporting documentation, such as invoices, when proposing labor categories after their TDR modification is effective. However, the CS/CO can request supporting documentation for price analysis as deemed necessary following FAR 15.403-1 (GSA Class Deviation RFO-2025-15).
FAS SRP and technical issues
What if a particular field does not appear in SRP when reporting sales?
If a particular field is not available in SRP, you are not required to report it. Additional data fields outlined in the 2026 Industry Training slidedeck, linked at the top of this webpage, provide more insight on the requirements associated with these fields that will be added over time. Ensure you are using the most up to date FAS SRP upload template when reporting TDR.
Do I get notified if my submission is successful or rejected?
You will receive a notification email for both when an upload fails as well as when there’s a successful submission. You may be asked to update some data fields that flag a potential error, however it will not prevent you from submitting your sales reporting.
How do I add a new SRP user?
Updates to the Contractor Point of Contact (POC) require a contract action within the contracting system. Please contact your Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO) to initiate any changes.
What eligibility requirements are there to access the SRP?
Requirements:
- Must be listed on the contract in one of these roles: IFF POC, Administrative Rep, or Authorized Negotiator.
- Use the email address listed on the contract file to register.
- Ensure access by logging in at least every 90 days.
Instructions:
- Go to the FAS SRP website https://srp.fas.gsa.gov/.
- Click on ‘Register’.
- Enter your email address and follow the prompts.
- Log in using your credentials.
How do I regain access or merge SRP accounts?
Contact our Vendor Support Center at vendor.support@gsa.gov.
SRP process timeframe
The acceptance or rejection process depends on the number of rows in your upload. It can take anywhere from seconds to an hour.
IFF calculation
IFF calculation The SRP will tell you how much IFF is due after you submit a sales report. Read our FAS SRP GSA User Guide’s fee overview for more information.
What is the right template to use?
You can download the most current Microsoft Excel template through our FAS SRP website. Make sure to check each time you report to ensure there have been no changes to the template.
How do I address an FAS SRP indicating “cannot find items”?
You may be getting an error because the value entered does not match exactly with what you had on your catalog. Please reach out to TDRTeam@gsa.gov with questions.
How do I correct data submitted in the wrong reporting period?
Use the Adjust Data function in FAS SRP to correct your sales data.
How do I enter negative dollar amounts?
FAS SRP accepts negative values for both Quantity of Items Sold and Total Price. Negative values should be used for returns with products only. This information is in the FAS SRP User Guide
Will IOAs/CCAs still perform Contract Assessments?
IOA’s will continue to determine if vendors have accurately reported TDR data in SRP, with an emphasis (for services) on correct units of measure, “Description of Deliverable”, and Special Item Numbers (SINs). Vendors may be required to update incorrect data submitted, with the IOA using their judgement to determine the date in which corrections must be made.
Industrial Funding Fee under TDR?
If I am currently non-TDR, how does Refresh 31 impact me if I am already reporting sales and paying the IFF?
You must accept the “Participate in TDR” modification. Upon the effective date of the Participate in TDR, you will need to change your process in FAS SRP. You will be required to report your sales (including IFF) monthly. IFF payments will still be due quarterly. Reference GSAR 552.238-80 (DEC 2025) (GSAR DEVIATION) for details.
How do I report credits?
The instructions in the FAS SRP MS Excel template provide guidance on how to handle returns and credits.
Are there charges for paying IFF via credit card?
No. FAS SRP does not charge extra fees for credit card payments.