Telematics

GSA Fleet's Telematics Program - Driving Innovation in Federal Fleet Management

Telematics combines telecommunications and informatics to send, receive, and store data connected with fleet vehicles. Data generated by telematics helps fleet managers to optimize their fleets. Optimization can achieve cost savings in maintenance, driver behavior, reporting, fuel use, idling, and inventory management.

GSA Fleet provides a burden-free telematics solution at no additional cost to leasing customers. The GSA Fleet Telematics Program is the only fully integrated, FedRAMP Authorized, shared service telematics solution in government. Telematics devices are installed on all new leased vehicles and collect comprehensive vehicle data such as engine diagnostics, maintenance alerts, and true odometer readings to automate monthly mileage reporting and improve maintenance management. Agencies may access additional data and geolocation (GPS) services by purchasing the optional ProPlus subscription-- offered at nearly 20% discount from Multiple Award Schedule (MAS) pricing-- with streamlined billing through the GSA Fleet leasing invoice.

GSA Fleet’s Telematics program is leading new operational efficiencies and supports automated mileage reporting [PDF - 566 KB]!

  • Procurement & End-to-End Management - No agency contracting resources required
  • Cybersecurity Compliance - Cybersecurity assessments completed with active FedRAMP Authorization, which the Office of Management and Budget (OMB) requires for cloud-based Software as a Service (SaaS) products.
    • FedRAMP's “do once, use many times” framework saves resources required to conduct redundant agency security assessments and process monitoring reports. More information about reusing Authorizations can be found here [PDF]
  • Hardware - Telematics hardware provided at no additional cost
  • Installations - GSA Fleet coordinates and installs devices at no additional cost
  • Vendor Payment and Integrated Billing - Payment for telematics services rendered with reimbursement of agency-elected (optional) ProPlus service via the GSA Fleet leasing invoice

The optional Pro-Plus subscription service includes access to the MyGeotab fleet management portal. MyGeotab summarizes and displays all telematics data, supports multiple logins and permission levels, and enables customizable reporting. The service includes dedicated online training and support for your agency.

Data collected included:

  • Configurable GPS (Important: GSA Fleet does not receive any GPS data
  • Vehicle VIN
  • Auxiliary runtime
  • Total engine hours
  • Miles traveled
  • Number of days used
  • Number of trips
  • Tire pressure
  • Crash events
  • Vehicle maintenance reminder scheduled by mileage or engine hours
  • Record and interpret fault data (J1939, 1708, OBD, CAN)
  • Engine odometer reading
  • Device Tampering detection
  • Engine status data for engine protocols;(fuel usage/KWh % of charge/voltage/coolant/temp)
  • Driver ID (hardware add on
  • Driver coaching—Alerts and notifications for hard braking, rapid acceleration, seatbelt use, etc.

Telematics Pricing:

  • GSA Fleet Subscription:$0 per vehicle/per month (included in leasing service)
  • ProPlus Subscription:$13 per enrolled vehicle/per month
  • Ancillary Services (must be added to ProPlus subscription):
    • Near-Field Communication (NFC) Reader for Driver Identification (Potential CAC/PIV card use for compatible cards): $80 one-time device fee
    • Bag of 20 NFC Fobs: $60 per bag

To order, please contact your agency's headquarter fleet manager or the GSA Fleet Innovation team at fleetsolutions@gsa.gov.

You can visit www.geotab.com/government for customer updates on the latest news and trends.

Last Reviewed: 2021-10-18