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The current fee structure for RWAs is single fee based on overall project costs.
A letter is sent annually to all customers providing guidelines for submission of RWAs as the fiscal year progresses and comes to a close.
As a reminder, the deadline is for fully executable RWAs, meaning the WR must be provided sufficiently in advance of the deadlines outlined in the communication to allow PBS appropriate time to develop the requirements, scope, and estimate. The time it takes to develop these items depends upon the complexity of the scope of work and the available resources in each region.
Failure to submit an RWA to GSA by the identified date(s) reduces, and in many cases, eliminates the likelihood GSA will accept the RWA in the current fiscal year. Additionally, Q&As on year end information can be found on our training and FAQs.
When submitting an RWA specifically for assisted acquisition, where you do not want us to provide project management services, you must upload these specific documents to eRETA to support the contract and select one of the following “request categories” in eRETA. Failure to upload correct documentation or select a category for assisted acquisition will delay or halt the acceptance of an RWA.
RWAs for PBS Office of Centralized Acquisition Services or OCAS, represent RWAs for the assisted acquisition of goods or services on behalf of a federal customer. This type of RWA will only provide contracting services; the customer will be responsible for all project management, cost estimation and inspection, and is required to provide a fully executable contract package at the time of work request submission. For additional details and information please visit the procurement consolidation webpage.
Customers may directly procure projects and services without an RWA in facilities under the jurisdiction, custody, and control of GSA, as long as the cost of the work is under the Micro-Purchase threshold ($2,000 for construction, $2,500 for services). Please visit the facilities management page for more information and guidance regarding Micro-Purchase Delegation of Authority.
The RWA Form includes Federal Procurement Data System or FPDS Funding Agency Code and FPDS Funding Office Code, Blocks 14A and 14B to comply with Federal Acquisition Regulation requirements. For questions regarding these codes, including where to find your FPDS Administrators and information, please reference the Acquisitions website. For even more information, visit the FPDS-NG website.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration
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