Transactional Data Reporting requirements

Effective with Refresh 31, Transactional Data Reporting, or TDR, is mandatory for all Multiple Award Schedule SINs.

TDR is our way of collecting data about the prices paid for products and services sold through MAS and helps us better understand what the government purchases. Under these requirements, vendors must report transactional data from orders placed against MAS and other governmentwide acquisition contracts.

You will report line item data on up to 19 elements each month (not including the OS4 SIN only data fields)

Use our Sales Reporting Portal to report this data:

Note: There are specific product fields that do not apply for services. See the table below for a comparison of the fields.

Products

Services

Contract or blanket purchase agreement number
Delivery, task order number, or procurement instrument identifier
Special item number
Description of deliverable
Manufacturer name
Manufacturer part number
Unit measure
Universal product code
Quantity of item
Price paid per unit
Total price
Non-federal entity
Federal customer - Treasury Agency Code
Order date
Ship date
ZIP code shipped to
Agency Name (for OS4 SINs only).
Tier 3 Agency Name (for OS4 SINs only)
Order Type
Unique Catalog Identifier (UCID): applies to any offering that has a UCID listed in the awarded Price List or Catalog. Note: This field does not apply to Fixed-Price service contracts or order types.
Order Discount. This data element is applicable only in limited circumstances to Highly configurable (HCP), configurable services (CS), and the Cloud SIN.**

1. Contract or blanket purchase agreement number

2. Delivery, task order number, or procurement instrument identifier

3. Special item number

4. Description of deliverable

5. Unit measure

6. Quantity of item

7. Price paid per unit

8. Total Price

9. Non-federal entity

10. Federal customer - Treasury Agency Code

11. Order type**

12. Unique Catalog Identifier (UCID): applies to any offering that has a UCID listed in the awarded Price List or Catalog. Note: This field does not apply to Fixed-Price service contract order types.

13. Worksite (required for Time and Material and Labor Hour contract types only)**

**NOTE: Data elements must be completed if they are present in the FAS SRP template. Note that some data elements (Order Type, Order Discount, Worksite above) are not yet available in the FAS SRP template.

GSA is also implementing adjustments to Description of Deliverable data element entry instructions and processes for uploading Performance Work Statements (PWS), Statement of Objectives (SOO), Statement of Work (SOW), invoices, and Bill of Materials in specific situations. See implementation adjustments below:

FAS requests additional information to be reported under the existing “Description of Deliverable” data element to provide greater detail about what is being acquired.
For Professional and SCA/SCLS firm fixed price service contract order types above $1 million, vendors must upload PWS/SOO/SOW one time upon initial task order award in the Sales Reporting Portal.
For Highly Configurable Products (HCP) where the contractor is awarded a manufacturer/family/series of products and awarded MAS pricing is a defined discount off of the vendor’s commercial pricing, and Configurable Services (CS) orders regardless of dollar value, vendors must upload invoice/Bill of Materials (BOM)/etc with a breakdown of products for each line reported.

Note on Order Type: Firm Fixed Price orders should not be confused with a Fixed Price Service in your catalog (The “catalog_item_type” labeled “Fixed_Price_Service_or_Solution” in the FAS Catalog Platform (FCP) including services such as Training Courses). If you can break out Fixed Price Service offerings in your catalog with specific UCIDs please do so.

For detailed instructions on TDR requirements based upon type of product/service (for example, standard COTS product versus Highly Configurable Product or fixed price services versus hourly rate) see the MAS File Upload Instructions in the FAS SRP User Guide.

Things to keep in mind

New MAS offerors

Participation in TDR is mandatory for offers / resultant contractors under all SINs under GSA MAS Solicitation 47QSMD20R0001. TDR currently does not apply to VA Schedule contracts.
Due to system restrictions, offers under non-TDR terms and conditions cannot change their offer to TDR. As a result, if you are a non-TDR offer, you should withdraw and resubmit your offer under TDR, or the offer will be rejected.

Existing MAS contractors under Non-TDR

You will receive a Participate in TDR mass modification which is distinct from the standard Refresh mass modification. First accept the Refresh 31 mass modification, then accept the Participate in TDR modification. These steps should be taken as soon as possible.
- Non-TDR requirements will continue to apply until the effective date of the Participate in TDR modification.
If you have and/or intend to hold continuous contracts — where you leave the existing contract open for a finite period of time to accommodate active BPAs and also have a surviving/new MAS contract — you must have the same TDR status for both contracts.

Requirements for TDR offers

Type	TDR offer and award requirements
Commercial sales practice (CSP) (previously GSAM 515.408)	Not required
Most favored customer (MFC) and basis of award information (BOA) (previously GSAR 538.270-1)	Not required
Tracking of price reduction violations (previously GSAR 552.238-81 Price Reductions (May 2019)	Not required
Evaluation criteria	You are evaluated in accordance with the evaluation criteria established in the solicitation (Paragraph (j) of SCP-FSS-001).
Transactional Data Reporting	You must report information on any required transactional data elements within 30 days after the end of each month. See Industrial Funding Fee and Sales Reporting (December 2025) (GSAR deviation) for more info. Note: Sales reported must be inclusive of IFF
Industrial Funding Fee	You must remit IFF payment within 30 days after the end of each quarter. Contractors have the option of submitting the IFF each month along with their sales reporting.
Questions	You can submit questions about TDR data reporting - Refer to the SRP User Guide For general TDR questions email TDRteam@gsa.gov

Demand data sharing for products

We share contractor-reported TDR data publicly on the Vendor Support Center in the form of demand data — see SQL link. New demand data files are posted every other month and display top-selling products and services across our General Supplies and Services and Information Technology Category business lines.