Leasing Alert LA-26-02: Cancellation and Archiving of Leasing Alerts and Lease Acquisition Circulars

Digitally signed by Crofton Whitfield. Effective 02/05/2026

Crofton Whitfield
Assistant Commissioner
GSA PBS Office of Leasing

Purpose

This Leasing Alert implements recent acquisition policy changes by canceling Leasing Alerts and Lease Acquisition Circulars that are no longer effective and archives templates and Lease File Checklists issued under those policy documents.

Policies identified as canceled are no longer effective and should not be relied upon. Policies identified as archived are not mandatory policy and are retained for reference only. Templates and tools associated with archived policies are discretionary and may be used as appropriate, but are not required.

Background

On January 15, 2026, the GSA SPE signed RGO-2026-01 [PDF - 814 KB] and ADM 2800.12B, Change 200 [PDF - 1 MB] in connection with E.O. 14275 Restoring Common Sense to Federal Procurement and OMB M-25-26 Overhauling the Federal Acquisition Regulation (FAR). With this update, the Office of Governmentwide Policy (OGP) will be the sole issuer of mandatory acquisition policy at GSA. This centralization removes redundant policy layers across the agency, giving the acquisition workforce maximum flexibility and authority with fewer constraints.

Further, these changes made templates and tools discretionary. Leasing Alerts that issued templates, including the Lease File Checklists, and tools will be archived.

G-REX remains the application for lease project and contract files. This application will be updated to reflect resources for various lease actions.

Remaining Leasing Alerts, for example, those that issued Leasing Desk Guide chapters or provided guidance to delegated agencies, are maintained for guidance until the GSAR rewrite is complete.

Effective date

This Leasing Alert is effective as of the date of issuance.

Applicability

This Leasing Alert applies to all General Services Administration (GSA) real property leasing activities and to activities delegated by GSA to other Federal agencies.

Cancellation

See Attachment 1 for the list of canceled policies. See Attachment 2 for the list of archived policies, templates are retained for discretionary use.

Instructions/Procedures

The Office of Leasing maintains a repository for consistency and efficiency across leasing projects, which can be accessed on the Leasing internal site and G-REX. Policies that were issued by the Office of Leasing which are not canceled or rescinded are retained for discretionary use.

Attachments

Attachment 1, List of canceled policies
Attachment 2, List of archived policies

Attachment 1, List of canceled policies

Number	Name	Purpose	Reason for cancelation
LA-23-04	FAR Clause 52.204-27, Prohibition on a Bytedance Covered Application (June 2023)	Issued specific leasing guidance regarding the new FAR clause, issued via Federal Acquisition Regulation (FAR) Case 2023-010.	This FAR clause is obsolete.
LA-22-01	Revisions to Labor Standards Paragraph under Global, Warehouse, and AAAP Lease Templates	Issued revision to Lease Paragraph 3.01 - Labor Standards and incorporated FAR clauses: 52.222-55 and 52.222-62.	All attachments are void.
LA-21-14	Revision to Leasing Forms and Templates	Issued revisions to GSA PBS leasing forms and templates.	Attachments A2 to A13 are void, and A1 is guidance.
LA-21-12	Mandatory Use of GSA’s Online Leasing Tools	Issued instructions for mandatory use of GSA’s online leasing tools for GSA lease procurements.	Online leasing tools are part of business practices.
LA-21-05	Mandatory Use of Central Facilities Repository for As-Built Drawing	Issued instructions for mandatory storage of As-Built drawings in the GSA Central Facilities Repository (CFR) platform.	This guidance changed with the reorganization.
LA-19-08	Lease Offer Platform & Requirement Specific Acquisition Platform	Issued national policy for PBS’s RSAP.	Online leasing tools are part of business practices.
LA-18-06	Operational Guidance for National Leasing Warrants	Issued revised operational guidance.	This guidance changed with the reorganization.
LA-17-05	REXUS Entry of Free Rent and Broker Commission Credits	Established written guidance for consistent entry of free rent and broker commission credits into the REXUS.	This guidance changed with the reorganization.
LAC-2016-03	Forms and Templates for Small Leases	Issued new and revised leasing forms and templates for Small Leases.	Attachments A2 to A5 are void, and A1 is guidance.
LA-16-07	Revisions to General Clauses and Simplified Lease Form	Issued revised General Clauses and Simplified Lease Form.	Attachments A2 to A5 are void, and A1 is guidance.
LA-16-06	Bullseye Program, Negotiation Objectives and GLS Commission Management	Addresses the Bullseye Program, Negotiation Objectives, and the GLS Commission Management.	This guidance is now part of business practices.
LA-16-05	Lease Term Strategy	Implemented these strategies to reduce workload and decrease vacant leased space.	This guidance is now part of business practices.
LA-16-02	Proper and Timely Entry of Step Rents into REXUS	Provided guidance to the Leasing Divisions, LCOs, and Leasing Specialists for the entry of future step rent payments into REXUS.	This guidance changed with the reorganization.
LA-16-01	EISA Related Revisions to Global, Simplified, Small, and Warehouse RLPs and Leases	Issued revisions to all RLP and Lease documents to comply with EISA.	All attachments are void.
LAC-2015-05	Timely Activation of Leases and Initiation of Lease Payments	Issued direction and guidance to the Leasing Divisions, LCOs, and Leasing Specialists regarding the timely activation of leases and initiation of lease payments.	This guidance changed with the reorganization.
LA-15-03	Incorporating Principles of Sustainability, Economic Development and Efficiency into GSA Business Practices and Location Decision-making	Explains policy for promoting efficient economic development and sustainability in location planning decisions.	Portfolio evaluating PBS approach to delineated area as Executive Order (EO) 14274 revoked EOs 12072 and 13006.
LAC-2015-02	Key Sustainable Products	Issued lease policy implementing the PBS Key Sustainable Products (KSP) initiative.	Previously captured in templates, not needed as a standalone policy.
LAC-2014-05	Server Rooms	Established revised procedures for payment of costs related to continuous 24-Hour HVAC.	All attachments are void.
LAC-2014-01	Automated Advanced Acquisition Program	Issued national policy for the AAAP.	Online leasing tools are part of business practices.
LAC-2011-13	Update of Sustainability Lease Provisions	Issued revised language for the energy efficiency and conservation requirements.	All attachments are void.

Attachment 2, List of archived policies

Number	Name	Purpose	Reason for archive
LA-24-03	Revision to Request for Lease Proposals and Lease Templates	Issued revisions to the leasing Request for Lease Proposal (RLP) and Lease templates.	Templates, as updated, are maintained in a repository and in G-REX.
LA-22-09	Swing Space Guidance and Considerations	Issued guidance and considerations for swing space in lease procurements where the incumbent must provide swing space.	This is guidance found in the General folder of Lease Forms & Templates.
LA-22-06	Revisions to Security Attachments and Templates	Provides Facility Security Level templates and improved Security Unit Price (SecUP) lists.	Templates, as updated, are maintained in a repository and in G-REX.
LA-22-03	Lease Administration Manager (LAM) Contracting Officer’s Representative (COR) and LAM COR/LAM Alternate Contracting Officer’s Representative (ACOR) Appointment Letters.	Issued revised Appointment Letter templates for the LAM COR and a new LAM COR/Alternate Contracting Officer’s Representative (ACOR).	Templates, as updated, are maintained in a repository and in G-REX.
LA-21-16	Lease Extension Templates	Issued templates to be used for lease extensions.	Templates, as updated, are maintained in a repository and in G-REX.
LA-21-11	Revised Leasing Templates	Issued updated templates, Lease Market survey Form for Existing Building, PNM, and Record of Award Decision Memorandum, AAAP Building Tour Form, and AAAP Award Determination Memorandum.	Templates, as updated, are maintained in a repository and in G-REX.
LA-21-02	Market Survey Guidance and Templates	Introduced a new template for Pre and Post Survey Market Analysis and replaced market survey forms.	Pre/Post Market Survey Summary Tool, as updated, is maintained in a repository and in G-REX.
LA-20-14	Revised Renewal Lease File Checklists	Issued revised Lease File Checklists.	Lease File Checklists, as updated, are maintained in a repository and in G-REX.
LA-20-13	SLAT Model Template and Instructional Guidance	Issued a new lease model, known as the SLAT Model.	Templates and checklists, as updated, are maintained in a repository and in G-REX.
LA-19-03	Revised Lease File Checklists	Issued revised lease file checklists for Combined Global and AAAP, Simplified, and On-Airport.	Lease File Checklists, as updated, are maintained in a repository and in G-REX.
LA-18-08	Extension Lease File Checklist	Issued a Lease File Checklist for extension projects.	Lease File Checklists, as updated, are maintained in a repository and in G-REX.
LA-18-03	Revised Succeeding Superseding Lease Analysis Tool	Issued a replacement Succeeding Lease Analysis Tool.	Templates, as updated, are maintained in a repository and in G-REX.
LA-17-04	Design Intent Drawing Review Guide	Issued a DID Review Guide to assist client agencies and GSA personnel who work with design drawings.	This is guidance found in the TI Post Award Process folder of Lease Forms & Templates.