Short Term Rentals (STR)

GSA Fleet Short Term Rentals (STR) program supplies vehicles and equipment to all federal agencies to fulfill short term and temporary needs. GSA handles the procurement, so you can quickly obtain the resources you need to complete your mission. For seasonal work, special events, or surge requirement -- the STR program has the vehicles and equipment to meet your needs. STR can not be used for travel proposes.

Go to WebSTR Image

Enhancements and New Fee Schedule Coming in FY19!

In FY19, the STR program will launch a redesigned, intuitive website with enhanced reporting capabilities. The website was developed based on customer feedback and will provide an easy, one-stop shop for vehicles and equipment.

The “STR On-Demand” pilot, an innovative product that allows customers to interact directly with a vendor’s website to schedule rentals will be introduced with the new STR platform. On-Demand will allow customers to name a generic period of performance and allow them to schedule vehicle rentals in real time at the vendor’s website, eliminating the need to cancel STR awards when dates change.

STR will also begin charging fees in FY19 to ensure that STR can continue to offer innovative services and keep up with increased demand. The sliding-scale fee is detailed in the table below and will be applied to the total amount of award issued by request number.

New STR Fees
STR Award Amount


Less than $701


$701 - $5,000


$5,001 - $10,000


$10,001 - $50,000


Greater than $50,000


Request Vehicles or Equipment

Vehicle and equipment requests may be submitted via WebSTR. In addition to submitting requests you can track requests, accept quotes and view rental histories.

New users of the system need to register before placing a request. A GSA Billing Office Account Code (BOAC) is required for registration. If you do not have a BOAC, you can request one through the STR Office. It may take up to two weeks to set up a new BOAC.

Benefits of STR:

  • GSA handles the entire procurement process;
  • Every request is competed to obtain the lowest rate possible;
  • There is no limit on the number of drivers;
  • An online request system is available 24/7;
  • For GSA Fleet leasing customers charges will appear as a separate line item on the monthly bill;
  • Eliminate ownership and maintenance costs for vehicles/equipment used infrequently;
  • Always have the right equipment for the mission;
  • Fuel cards are available; and
  • Rentals are tax exempt and a Government Administrative Rate Supplement (GARS) does not apply in most states.
Examples of vehicles/equipment available
Vehicles Equipment
Sedans (all sizes) Forklifts
Mini-vans Scissors and boom lifts
Sport Utility Vehicles (SUVs) and light trucks Generators
Busses (without drivers) Light towers
Passenger and cargo vans Backhoes
Box, flat bed, and stake trucks Dump trucks
Refrigerated trucks and trailers Drum rollers
Single and double axel conventional tractors Excavators

Note: For a complete list of vehicles and equipment, see the ceiling rates below.

STR Rates

FY18 STR Equipment Ceiling Rates [PDF - 815 KB]

FY18 STR Vehicle Ceiling Rates [PDF - 91 KB]

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