No, GSA has already performed the market research as a part of the BPA award in order to reduce administrative duplication and effort.
No - If both vendors are deployed, competition and best value determination happen at the point of sale when selecting a ride.
- If individually billed: After the trip travelers have the ability to review receipts, add applicable notes and then upload to their agency instance of the E-Gov Travel Service solution (ETS) vendor platform for voucher and reimbursement.
- If centrally billed: Charges will be reviewed, reconciled and centrally paid each month.
Agencies will work directly with the vendors to establish and set up the preferred payment method. It is not necessary to obligate funds via a traditional task order to use the Rideshare BPA solution for TDY or local travel.
- Centrally billed accounts are billed once per month.
- Individually billed account details are available upon completion of the ride.
For local, official or Temporary Duty Travels (TDY) where the Government’s SmartPay® travel cards are not authorized or available for use, the contractor will accept the federal employee’s purchase card, personal credit card, or debit card as payment if pre-authorized by the approving official of the ordering agency.
GSA has negotiated up front discounts for government travelers ranging from 2-4% and waived technology fees to use back-office vendor data and reporting capabilities (additional savings of approx. 10%). This is comparable, and even better in many cases, than with the discounts received by large commercial rideshare customers.
The Governmentwide Rideshare/Ride-hail pricing includes GSA management and oversight of the rideshare program, security/privacy oversight, vendor management and customer service. The BPA Business Access Fee (BAF) of $0.25 cents is being paid on behalf of agencies by the vendors.
Lyft's government business platform discount is 2% and Uber's discount is 4% equaling approximately 2-2.5% off the standard commercial business pricing. These discounts are comparable, and even greater in many cases, to what large corporate customers like Apple, Google, etc.
No. If both vendors are deployed, competition and best value determination happen at the point of sale when selecting a ride; however, please check with your agency contracts office for appropriate guidance and concurrence.
The solution does not prohibit or restrict vendor surge pricing. Federal employees are hailing the same rides as consumers. In most cities, your cost is calculated up front, before you confirm your ride.
The intent of the solution is to use the vendor’s commercial solutions as is. The rate negotiated incorporates a discount comparable with other large corporate clients, and waives the fee to use each vendor's back-office reporting and data analytics.
GSA Rideshare Program BPAs, contractual, and security information are located on a dedicated Rideshare page on OMB Max. If you wish to gain access to OMB Max please sign and return the Rideshare Program NDA. Contact firstname.lastname@example.org for more information.
- GSA Rideshare/Ride-Hail Privacy & Security Overview [PDF - 102 KB] - Updated November 2020.