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All leave requests must be approved by your supervisor.
From the Employee Self Service home page, select Absence Requests on the Employee Time Requests tile.
Select Request Absence from the Request Absence page.
Note: Absence Request History will also be shown on this page. Absence type defaults to All. If you want to see absence request history outside the default date parameters, you can change either the Begin Date or the End Date or both.
Select the appropriate TRC absence code and select Request.
Select the calendar icon to choose the Start Date and End Date or type the Start and End Dates into the corresponding fields.
After choosing start and end dates, the absence page defaults to Full Days.
a. If you are requesting Full Days, simply select the Comments/History hyperlink and add any Comments in the Comments tab as necessary and select Submit. The page will automatically calculate the total requested hours.
b. If you are submitting a request for Partial Days, select Partial Days, put in the number of hours being requested either for all days or for the first and last day of absence and select Submit. The page will automatically calculate the total requested hours.
Note: If only the First Day and/or Last Day of the absence will be partial days, a value must be added for each of them. The value 0 is not allowed for these days.
If selecting All days are partial, the same number of hours must be requested for all days in the period.
Once the absence request is submitted, you will see the status show up as Submitted.
| TRC | Title | Definition | References |
|---|---|---|---|
| 40 | Annual Leave | An employee may use annual leave for vacations, rest and relaxation, and personal business or emergencies. | 5 USC chapter 63 GSA Order HRM 6010.1A November 2021 |
| 50 | Sick Leave | An employee may use sick leave for; personal medical needs, family care or bereavement, care of a family member with a serious health condition, adoption related purposes | 5 USC 6307 5 CFR part 630 subpart D |
| 48 | Home Leave | It is earned by service abroad and can be utilized once the employee has completed a one-time requirement of 24 months of continuous service abroad. Home leave is intended for employees to use for return travel back to the U.S., in the Commonwealth of Puerto Rico, or in the territories or possessions of the United States. | 5 USC 6305(a) 5 CFR 630 - Subpart F |
| 54 | Award Leave Used | A time–off award is time off from duty, without loss of pay or charge to leave, granted to a Federal employee as a form of incentive or recognition. | 5 USC 4502(e) 5 CFR 451.104 |
| 41 | Comp Time Used | Compensation for irregular or occasional overtime work with an equal amount of compensatory time off from the employee’s tour of duty instead of monetary payment. | GSA Order HRM 6010.1A November 2021 5 USC 5543 5 USC 6123(a)(1) 5 CFR 550.114 5 CFR 551.531 |
| 42 | Court Leave | An employee is entitled to paid time off without charge to leave for service as a juror or witness. | 5 USC 6322, 5537, and 5515 |
| 37 | Credit Hours Used | Credit hours are hours that an employee elects to work, with supervisory approval, in excess of the employee’s basic work requirement under a flexible work schedule. For a full-time employee, only 24 credit hours may be carried over to the next pay period. For a part-time employee, not more than one-fourth of the hours in the employee’s biweekly basic work requirement may be carried over to the next pay period. | GSA Order HRM 6010.1A November 2021 5 USC chapter 61 5 CFR part 610 5 USC 6121(4) 5 USC 6122 5 USC 6126 |
| 53 | DC National Guard Military | An employee who is also a member of the DC National Guard is entitled to additional military leave as provided in 5 U.S.C. 6323(c) to participate in a “parade or encampment.” The law provides that this type of duty must be authorized under title 49 of the District of Columbia Code. Generally, this category of military leave is limited to drills and training under the authority of the Commanding General of the DC National Guard and is not appropriate for extended active duty in connection with the current national emergency. | 5 USC 6323(c) https://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/fact-sheets/military-related-leave-issues/ |
| 69 | Disabled Veteran Leave | Established under the Wounded Warriors Federal Leave Act of 2015 (Wounded Warriors Act), disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. Disabled veteran leave is available as a one-time benefit during a 12-month period beginning on an eligible employee’s “first day of employment” and may not exceed 104 hours for a regular full-time employee. Disabled veteran leave can only be used for undergoing medical treatment of a qualifying service-connected disability, which was incurred or aggravated in the line of active duty. | 5 USC 6329 5 CFR Part 630-Subpart M |
| 85 | Donated Leave Used | An employee whose application to receive annual leave from the account of one or more leave donors has been approved by their employing agency. | Voluntary Leave Transfer Program 5 USC 6331 - 6340 5 CFR part 630, subpart I |
| 52 | Emergency Duty - Military | An employee in the National Guard or as a Reserve of the Armed Forces may utilize Emergency/Contingency duty as authorized by the President, the Secretary of Defense, or a State Governor–22 workdays of military leave per calendar year. This leave is authorized for employees who perform military duties in support of civil authorities in the protection of life and property or who perform full-time military service as a result of a call or order to active duty in support of a contingency operation (5 U.S.C. 6323(b)) | 5 USC 6323(b) |
| 77 | Emergency Paid Leave-ARPA | The American Rescue Plan Act of 2021 (H.R. 1319), § 4001, enacted on March 11, 2021, established a new category of paid leave for selected Federal employees. Eligibility for the leave is based on certain COVID-19-related qualifying circumstances. | American Rescue Plan Act of 2021 - Pay & Leave |
| 60 | LWOP | An approved absence from duty in a non-pay status requested by an employee and approved by the appropriate approving official. | 5 USC 6381-6387 5 CFR part 630, subpart L |
| 87 | LWOP Workers Comp Used | An employee may not be in a pay status while receiving workers’ compensation payments from the Department of Labor. | 5 USC chapter 81 |
| 84 | Other Paid Absences | Administrative leave (also referred to as “excused absence”) is an administratively authorized absence from duty without loss of pay or charge to leave. | 5 USC 301 GSA Order HRM 6010.1A November 2021 |
| 96 | Parental Bereavement Leave | An employee is entitled to 2 workweeks of parental bereavement leave in connection with the death of an employee’s qualifying child. | 5 USC 6329d |
| 51 | Regular Military | Qualified employees are entitled to time off with full pay for certain types of active or inactive duty training in the National Guard or as a Reserve of the Armed Forces with a charge to accrued military leave. | 5 USC 6323 https://www.opm.gov/policy-data-oversight/pay-leave/leave-administration/fact-sheets/military-related-leave-issues/ |
| 47 | Religious Comp Used | Employees may accumulate time for a religious observance by working extra hours within 13 pay periods before or 13 pay periods after a religious holiday. There is no time limit for using religious compensatory time off hours that are worked in advance. | GSA Order HRM 6010.1A November 2021 5 USC 5550a 5 CFR Part 550 Subpart J |
| 44 | Restored Leave #1 | Annual leave that was previously forfeited because the employee exceeded the maximum leave accumulation for carryover into a new leave year, but that has now been restored to a restored leave account. This TRC represents the first year’s balance from leave restoration. Restored leave must be used within the third year following it was restored. An employee can have leave restored each year, and each year creates a separate restored leave balance, but the oldest balance expires in that third year. | 5 USC 6304 (d)-(e) 5 CFR 630.305-630.311 GSA Order HRM 6010.1A November 2021 Chapter 6 (11,12) |
| 45 | Restored Leave #2 | Annual leave that was previously forfeited because the employee exceeded the maximum leave accumulation for carryover into a new leave year, but that has now been restored to a restored leave account. This TRC represents the second year’s balance from leave restoration. Restored leave must be used within the third year following it was restored. An employee can have leave restored each year, and each year creates a separate restored leave balance, but the oldest balance expires in that third year. | 5 USC 6304 (d)-(e) 5 CFR 630.305-630.311 GSA Order HRM 6010.1A November 2021 Chapter 6 (11,12) |
| 89 | Restored Leave #3 | Annual leave that was previously forfeited because the employee exceeded the maximum leave accumulation for carryover into a new leave year, but that has now been restored to a restored leave account. This TRC represents the third year’s balance from leave restoration. Restored leave must be used within the third year following it was restored. An employee can have leave restored each year, and each year creates a separate restored leave balance, but the oldest balance expires in that third year. | 5 USC 6304 (d)-(e) 5 CFR 630.305-630.311 GSA Order HRM 6010.1A November 2021 Chapter 6 (11,12) |
| 43 | Travel Comp Time Used | Compensatory time off for travel is earned by an employee for time spent in a travel status away from the employee’s official duty station when such time is not otherwise compensable. | GSA Order HRM 6010.1A November 2021 5 USC 5550b 5 CFR 550, Subpart N |
| 94 | Weather and Safety Leave | Employees may be granted WSL when it is determined that employees cannot safely travel to or from, or perform work at, their normal worksite, a telework site, or other approved location because of severe weather or another emergency situation. | Administrative Leave Act of 2016 (section 1138 of Public Law 114-328) 5 USC 6329c 5 CFR 630, Subpart P GSA Order HRM 6010.1A November 2021 https://www.opm.gov/policy-data-oversight/pay-leave/reference-materials/handbooks/emergencybenefits.pdf |
U.S. General Services Administration