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Employees called to active duty, active duty training, and inactive duty training must furnish their supervisor with a copy of their military orders or a statement from their commanding officer verifying their attendance at military duty. Once military orders are provided to the supervisor, the supervisor is required to initiate the first military leave request on behalf of the employee.
From the Manager Self Service homepage, go to Manager Time tile.
Go to Request Employee Absence/OT and Select Employee to enter military leave request for and click Select.
Select Start Date for Military Leave and Select Filter by Type as Regular Military.
In the Absence Name field, select Regular Military leave hours, then click Submit.
Select Yes on the Submit Confirmation page.
A Request Absence Approve Confirmation page will display. Click OK.
An Absence Approval page will display.
Note: If employee is not already out on military leave they may enter their own timesheet for approval after the initial military leave request is input by their supervisor.
Go back to the Employee Report Time tab and select the Employee’s name on the Timesheet Summary page.
Select Apply Schedule on the Employee’s Timesheet.
Adjust timesheet hours to account for leave (in this example award leave and military leave) and Submit timesheet.
Select Yes on the warning message for timesheet approval. The timesheet will be approved.
Once the timesheet pay period has ended and payroll has processed the timesheets, the employee can view their Military Leave balance within their HR Links leave balance. The employee can also now request Military leave on their timesheet until the 120 hour maximum per fiscal year is exhausted.
From the Employee Self Service homepage, go to Employee Time tile.
Go to the Absence Balances tab within Employee Time. The employee’s Military Leave Balance can be viewed. In our example the employee took 18 hours of military leave so the Military leave Balance of 102 hours is reflecting 120 total hours (fiscal year total per policy) minus 18 hours taken.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration