You must report the following types of agency travel data to the Office of Management and Budget (OMB).
If you need access to the GSA Travel Reporting Tool, contact the listed help desk:
- Premium class travel (firstname.lastname@example.org)
- Senior federal travel (email@example.com)
- Business and relocation travel (firstname.lastname@example.org)
You can also contact email@example.com if you have any questions.
Premium Class Travel Reporting
Your agency must report all premium class transportation used by federal employees while traveling for official business in the GSA Travel Reporting Tool by November 30 of each year. If your agency does not have any premium class travel data to report, you must submit a negative report.
You must justify each use of premium class travel with a travel exception code, listed below. This requirement applies to travel by air, train, or ship. Authority for travel reporting comes from Federal Travel Regulation (FTR) Part 300-70.
Your agency does not need to report premium class travel if:
- The accommodations are paid by the traveler;
- The accommodations are acquired by the traveler through frequent flier points or benefits;
- The accommodations are considered a free upgrade;
- The government paid coach class fare or less for premium class accommodations; or
- The premium class data is protected from public disclosure by statute or Executive Order. However, according to FTR §300-70.103, agencies not reporting data are required to report aggregate data. If the aggregate information is also protected from public disclosure, you must submit a negative report.
Senior Federal Travel Reporting
Your agency must report information twice a year on senior federal officials and non-federal travelers who fly aboard your government aircraft in the GSA Travel Reporting Tool. Each year, data for the period from October 1 to March 31 is due on April 30, and data for the period from April 1 to September 30 is due on October 31. If your agency does not have data to submit, you must submit a negative report.
You are not required to report classified trips, but you must indicate the number of classified trips your agency is withholding and maintain information on classified trips for two years.
You can find regulations regarding management, control, and travel on government aircraft in 41 CFR 300-3, 301-10.260/266, 301-70.800/808, and 301-70.900/910, and in OMB Circular A-126, “Improving the Management and Use of Government Aircraft.”
Business and Relocation Travel Reporting
You must report all business and relocation travel as part of your agency’s Travel Reporting Information Profile (TRIP) in the GSA Travel Reporting Tool. To access the reporting tool, contact firstname.lastname@example.org.
According to the Modernizing Government Travel Act, you must report your agency’s summarized total travel and relocation expenditures by November 30 of each year for the previous fiscal year. GSA will submit a government-wide report to Congress by January 31. Agency data and GSA’s final report must be available to the public.
For more information, contact email@example.com.