How to Order with MRFS

Directly from Contractors

Agencies can order directly from the MRFS contractor websites, by phone or fax, and at brick and mortar store locations with a GSA SmartPay3®, government purchase card, or purchase order. The blanket purchase agreements (BPAs) have a $0 minimum order, however if an order totals less than $25, there may be an additional minimum order fee that varies from contractor to contractor. The average minimum order fee is $8.00.

GSA Advantage!®

Through GSA Advantage!®, agencies have access to the wide range of MRFS supplies. Customers will receive BPA pricing by placing orders directly through GSA Advantage!® using their GSA SmartPay3®, government purchase card, and orders will be shipped direct to the buyer.

Make sure that your user profile includes your Agency and Sub-Agency or Bureau name to assist with detailed data reporting.

GSA eBuy

GSA eBuy, a component of GSA Advantage!®, is an electronic Request for Quote (RFQ)/Request for Proposal (RFP) system designed to allow government buyers to request information, find sources, and prepare RFQs/RFPs online. When an RFI, RFQ, or RFP is issued through the system, it utilizes the Multiple Award Schedule Contracts. Government buyers can use eBuy to obtain quotes or proposals for services, large quantity purchases, big ticket items, and purchases with complex requirements. It does not post “open market”. If it is in the best interest of the agency, competition can be limited to just the MRFS BPA holders.

DoD FEDMALL

Customers will receive BPA pricing by placing orders directly through DoD FEDMALL using their GSA SmartPay3® or Government Purchase Card (GPC). Orders will be shipped direct to the buyer.

FAR 8.4 Ordering Requirements

For orders at or below the micro-purchase threshold:

  • Place orders at, or below, micro-purchase threshold with any MRFS contractor that can meet agency needs [FAR 8.405-3(c)(2)];
  • Comparative price analysis is not required;
  • It is not required to solicit from a specific number of Schedule contractors;
  • Justification is not required for brand name or sole source requirements; and
  • Ordering activities should attempt to distribute orders among BPA holders.

For orders exceeding the micro-purchase threshold, but not exceeding the simplified acquisition threshold, you should:

  • Place orders with the MRFS contractor that can provide the supply that represents the best value [FAR 8.405-3(c)(2)(ii)];
  • Provide each contractor a fair opportunity to be considered for each order;
  • Document circumstances for restricting consideration to less than all MRFS contractors offering required supplies and services;
  • Follow justification requirements for brand name or sole source items; and
  • Conduct a comparative price analysis.

For orders exceeding the simplified acquisition threshold, you should:

  • Place orders with the MRFS contractor that can provide the supply that represents the best value [FAR 8.405-3(c)(2)(iii)];
  • Provide your RFQ to all contractors offering required supplies;
  • Include description of the supplies to be delivered and the basis upon which selection will be made;
  • Fairly consider all responses received and make award in accordance with your RFQ selection procedures;
  • Document circumstances for restricting consideration to less than all MRFS contractors offering required supplies and services;
  • Follow justification requirements for brand name or sole source items; and
  • Conduct a comparative price analysis.

AbilityOne Resources

Under FAR 8.7 and the Javits-Wagner-O'Day (JWOD0) Act, government personnel must purchase AbilityOne products located on the Mandatory Procurement List provided by designated nonprofit agencies. This requirement applies regardless of dollar amount, including purchases below the micro-purchase threshold. Federal personnel are not permitted to buy commercial items that are essentially the same as AbilityOne products unless they are unavailable for the period required. For a full list of AbilityOne products, please see:

For help with your order, call the GSA National Customer Service Center (NCSC) toll-free at 800-488-3111, email them at NCSCcustomer.service@gsa.gov, or live chat them at Ask GSA.

For further questions on the program, please contact the MRFS team via email at mrfs@gsa.gov.

Federal Buying Options on Acquisition Gateway

See what's new in Category Management, the process of managing products or services categories as strategic business units and customizing them to meet customer needs. The Acquisition Gateway is an information portal for all purchasing vehicles presented in hallways of like solutions.

Check out MRFS on the Acquisition Gateway through OMB Max. Select the “Industrial Products and Services” Hallway and look for the MRFS section, containing expert articles, user guides, and training documents.

Last Reviewed: 2019-11-25