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Federal agencies must send us reports on a regular basis. These reports include:
In compliance with 40 U.S.C. 529, executive agencies must submit the Non-Federal Recipients Report through our Personal Property Reporting Tool. This report, which summarizes all excess personal property provided to non-Federal recipients, is due December 31 for the previous fiscal year’s data. This includes computers and equipment that the agency transferred as excess directly to schools and educational nonprofits under Executive Order 12999, Educational Technology: Ensuring Opportunity for All Children in the Next Century. Agencies should not include surplus personal property transactions, as 40 U.S.C. 529 specifically addresses excess personal property.
If no transactions occur, you must submit a negative report.
For detailed guidance, please see the FMR Personal Property Handbook [PDF - 1 MB].
This annual report lists all personal property an agency sold through a negotiated sale in the previous fiscal year. Find specific rules in 41 CFR 102-38.45. This report is due by November 29 for the previous fiscal year’s data.
Submit your reports electronically in the PPRT.
Need help? Email us at personalpropertypolicy@gsa.gov.
To promote and support transparency in the management of Federal Government personal property, we collect, analyze, and publish the Non-Federal Recipients Report Summary. You can use our data visualization dashboard on the Data to Decisions (D2D) platform to view the Non-Federal Recipients Report data. This dashboard has interactive charts that let you look at the data by agency, legal disposal authority, and Federal Supply Group.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration