Using your agency’s personal property
The President or the Federal Emergency Management Agency can authorize the use of federal personal property—such as excess government equipment and supplies—for disaster relief. This includes items like cars, office equipment, medical supplies, communication devices, generators, and specialized equipment, depending on the disaster. This authority comes from the Robert T. Stafford Disaster Relief and Emergency Assistance Act and 44 CFR 206.5, Assistance by other federal agencies.
When an emergency happens, we ask FEMA for special permission under the Stafford Act to “give, lend, or donate” excess or surplus federal property to local and state groups involved in relief efforts. This special permission allows us to quickly provide these assets to the most affected areas without having to follow the normal screening process for other federal or donation requests.
Transferring excess personal property
Your agency can transfer excess personal property to other federal agencies authorized to provide emergency services. (See 41 CFR 102-36.200, Special requirements for disaster relief). Agencies can also directly give computers and research equipment to schools for technical and scientific education and research (15 USC 3710, Cooperative research and development agreements). They can also transfer computers directly to pre-K through 12th-grade schools through the Computers for Learning Program (EO 12999, Educational Technology: Ensuring Opportunity for All Children in the Next Century).
Donating surplus personal property
Agency personal property can be donated to State Agencies for Surplus Property only after we have confirmed no other federal agency needs it and has directed the personal property to the appropriate SASP. The personal property must first be reported to us for federal screening, which can be fast-tracked. The personal property can be donated once we determine it is “surplus” (not needed by any federal agency).
Loans to state and local governments
For an emergency or disaster, agencies can lend personal property to state and local governments, with or without payment, before reporting it as excess. If the personal property has already been reported as excess, the agency can take it back if we approve. Agencies are still responsible for keeping track of this personal property and must create procedures for its recovery.